All members of the iPRES community are required to follow the spirit as well as the letter of this Code of Conduct and respect fellow participants to ensure a safe, welcoming, inclusive, and productive learning experience for everyone participating, whether in-person or virtually.
This Code of Conduct applies to all meetings, events, working groups, social events, online communication channels including social media, and other activities organized by or affiliated with iPRES in person, online or in a hybrid model.
iPRES seeks to provide an inclusive, collaborative, caring, and respectful community environment for everyone. iPRES asks all those who are participating in any iPRES event or within the iPRES community to be constructive, accepting, and sensitive to the needs and feelings of others. We are a diverse community from a wide range of social, cultural, and professional backgrounds that is committed to inclusivity, free expression of ideas, and creating an experience in which participants feel welcome to learn and exchange ideas in an environment of mutual respect. There is no place in iPRES for overt or indirect harassment, disrespect or intimidation of any kind, but especially that based on race, gender identity or expression, sexual orientation, religion, ethnicity, language, national origin, physical or cognitive ability, age, appearance, level of knowledge, and/or other group status.
Harassment includes a wide range of behaviors, online as well as in person, that intimidates or threatens another person or group of persons or impinges on their ability to participate comfortably, fully, and productively in the experience. Examples of harassment and unwelcome behavior include but are not limited to:
repeated misgendering or disregarding preferred pronouns
stalking or repeated following
inappropriate photography or recording
sustained or repeated disruption of talks or other events
inappropriate physical contact and sexual attention
sexist, racist, discriminatory, or exclusionary jokes
violent threats or language directed against another person
propagation of implicit and explicit stereotypes
advocating for, or encouraging, any of the above behaviour
The iPRES community is dedicated to providing an enjoyable and enriching environment for people with a wide range of knowledge and experience, so we ask that you bring a spirit of respect and friendly professional inquiry to all your interactions. Examples of positive behavior include but are not limited to:
Listening and supporting others to learn
Using welcoming and inclusive language (such as the gender neutral ‘everyone’ or ‘folks’ instead of ‘men’ and ‘women’)
Being respectful of differing viewpoints and experiences
Gracefully accepting constructive criticism
Respecting and valuing the contributions of all members of the community, regardless of status or role
Showing empathy and patience towards other community members
Support for victims of negative attention or harassment is always the first priority of the organizing team. All issues will be dealt with in an efficient, sympathetic, and confidential manner.
Participants who are asked by anyone to stop any harassing or disrespectful behavior are expected to comply immediately.
Retaliation in any form against anyone reporting an incident of harassment, independent of the outcome, will not be tolerated.
If you notice that someone is being harassed or if you have any other concerns during the conference, please notify the organizers or event staff as soon as possible. All iPRES community members can help prevent or stop harassment.
If you feel safe and empowered to intervene as an active bystander, please do so. Some tactics include calling out negative behavior in the moment and distracting or redirecting the situation.
If someone makes you or anyone else participating in the iPRES conference feel unsafe or unwelcome, please report it to an organizer as soon as possible via [email protected]
For in person events, organizers will be identifiable by a labeled badge and will be available throughout the conference and at the main Registration Desk.
For virtual events, organizers will include a label identifying them as such beside their name in the online platform (i.e., Jane Doe, Event Organizer). A member of the organizing committee will be assigned as a designated responder for every session/event to assist in responding if an incident occurs or an issue arises.
You may choose to report anonymously through the main Registration Desk.
When reporting a Code of Conduct violation to a designated Code of Conduct monitor or member of the organizing committee, the information below may be helpful to include but is not required:
What happened, where, and when, including any supporting information you may have
Who was involved
What you would like to see happen, including follow-up from the Code of Conduct team
Any members of the Code of Conduct team you’d like to not be involved with your report
Your contact information (if you’d like to be notified of follow up/resolution)
Once notified of harassing behavior, the local organizers will initiate action in response. All incidents will be handled on a case-by-case basis, using a thoughtful approach while keeping the STG apprised.
We can help you contact hotel/venue security, local law enforcement, local support services, provide escort, or otherwise assist you to feel safe for the duration of the event. We value your participation.
Sanctions may include, but are not limited to, warning the offender, withdrawing the offender’s position on the programme, requiring the offender to leave the session in which the harassment takes place, immediate expulsion from the event, and if needed, reporting the offender to legal authorities. Involving law enforcement is not a preferred approach but may be warranted in extreme cases and organizers should consider the varied relationships that different communities have with law enforcement before involving them in a situation. Issues requiring discussion with the complainant before agreeing to a response should be dealt with sensitively in a private space and the complainant made aware of how the organizers wish to respond.
The organizers will log incident details in confidential records and only shared with those who “need to know”. This record keeping must comply with all pertinent legal and ethical requirements regarding personal privacy in the applicable jurisdiction. The organizers will file with the STG at the end of the conference summarizing any Code of Conduct violations or issues. Every attempt will be made to anonymize incidents unless they are of a criminal nature or resulted in participants being banned from the event.