When will the iPRES 2024 conference app in Floq be available?
We complete the assignment of q&a moderators on September 6.
Shortly thereafter, we will grant you access to Floq. You will receive an email invitation from us to register.
We strongly recommend to postpone your registration and onboarding until you have received this email invitation. That is to ensure that you log on with the correct email address (= the email address you used to register for iPRES 2024). If you use a different email address, we will not be able to verify and therefore we will not be able to grant you access.
Who does what during a presentation?
To keep all sessions running smoothly, we designate 4 roles per session. Each role has his or her own responsibility:
The technical moderator starts and stops the broadcasting and handles any technical problems
The (remote) speaker gives his or her presentation, and answers questions that were qualified by the q&a moderator and passed on by the session chair
The q&a moderator encourages the remote audience to ask questions and qualifies incoming questions
The session chair introduces the (remote) speaker and picks up on the questions that the q&a moderator has qualified (especially important for in-person presentations where the speaker does not have access to the dashboard); Mind you, in remote sessions, the session chair partly takes over the role of the technical moderator. He or she will start and stop the broadcasting, and will select and deselect the speaker.
Floq has 2 backstage dashboards: one for speakers, and one for moderators:
Speaker dashboard: used by speakers in remote sessions, and q&a moderators and session chairs in (streamed) in-person sessions
Technical dashboard: used by technical moderators
All remote sessions will be streamed in The Suite (one of the rooms in the conference venue in Ghent), a technician will be there to facilitate this ‘watch party’.
How do I get access to the speaker dashboard?
Follow these simple steps and get access to the speaker dashboard in 2 minutes:
First, register and install Floq as an attendee. When you go through this short registration process, you will not only be granted access to the iPRES 2024 conference app for attendees, we will automatically grant you access to the speaker dashboard. This is done based on the sessions and presentations we have linked you to as a q&a moderator.
Login (or register if you haven’t done so already)
Click on the iPRES 2024 tile and check out you personal session list
Click on a session to view the speaker dashboard
When do I need to access the speaker dashboard for the first time?
Although Floq works very similarly to Zoom or Teams, it is still advantageous to familiarize yourself - as q&a moderator - with the speaker dashboard beforehand. We invite you to go through the previous steps well before the conference, and also before the online rehearsal on September 9.
How do I moderate q&a via the speaker dashboard?
There are a number of ways to get familiar with the speaker dashboard.
Join the online drop-in rehearsal on Friday September 13 at 2pm (CET) or 5pm (CET);
Join the session at least 15 minutes before the start of the session to make sure everything is functioning as it should;
Setup for in-person presentations
A/V equipment will be set up in room before the presentation. Microphone, projector, screen, and podium will be provided.
We will keep 2 seats free at the front of the room. We invite you to sit there, close to the stage, right next to the session chair.
Important technical recommendations
We advise you to access the speaker dashboard in Chrome or Microsoft Edge browsers. To avoid distractions, we advise closing other applications and turning off your notifications. Please also make sure to use the same computer and internet connection before and during the conference as different settings can change your experience.
Guidelines and recommendations for in-person q&a moderators
Be on time - 15 minutes prior to the start
We urge you to be in the room at least 15 minutes prior to the beginning of the session.
Connect with the session chair
Check-in with the session chair and agree how you will communicate (via the app, live, or a combination of both).
Qualify the questions
Determine to what extent incoming questions are relevant and have added value for a broader audience. If so, make them to the visible for the session chair and remote speaker.
Floq helpdesk
Finally, we have also set up a Floq help desk via Slack. Look for the #helpdesk channel to share any question you might have, previous and during the conference!
