When will the iPRES 2024 conference app in Floq be available?
We complete the assignment of session chairs on September 6.
Shortly thereafter, we will grant you access to Floq. You will receive an email invitation from us to register.
We strongly recommend to postpone your registration and onboarding until you have received this email invitation. That is to ensure that you log on with the correct email address (= the email address you used to register for iPRES 2024). If you use a different email address, we will not be able to verify and therefore we will not be able to grant you access.
Who does what during a presentation?
To keep all sessions running smoothly, we designate 4 roles per session. Each role has his or her own responsibility:
The technical moderator starts and stops the broadcasting and handles any technical problems
The (remote) speaker gives his or her presentation, and answers questions that were qualified by the q&a moderator and passed on by the session chair
The q&a moderator encourages the remote audience to ask question no s and qualifies incoming questions
The session chair introduces the (remote) speaker and picks up on the questions that the q&a moderator has qualified (especially important for in-person presentations where the speaker does not have access to the dashboard); Mind you, in remote sessions, the session chair partly takes over the role of the technical moderator. He or she will start and stop the broadcasting, and will select and deselect the speaker.
Floq has 2 backstage dashboards: one for speakers, and one for moderators. Remote session chairs and technical moderators will use the moderator dashboard. Remote speakers, q&a moderators and in-person session chairs will use the speaker dashboard.
All remote sessions will be streamed in The Suite (one of the rooms in the conference venue in Ghent), a technician will be there to facilitate this ‘watch party’.
How do I - as a remote session chair - get access to the technical dashboard?
Follow these simple steps and get access to the technical dashboard in 2 minutes:
First, register and install Floq as an attendee. When you go through this short registration process, you will not only be granted access to the iPRES 2024 conference app for attendees, we will automatically grant you access to the technical dashboard. This is done based on the sessions and presentations we have linked you to as a session chair.
Login (or register if you haven’t done so already)
Click on the iPRES 2024 tile and check out you personal session list
Click on a session to view the technical dashboard
How do I - as an in-person session chair - get access to the speaker dashboard?
If your are chairing live in Ghent, you will be granted access to the speaker dashboard. Please follow the steps outlined on the page for Q&A moderators.
When do I need to access the dashboard for the first time?
Although Floq works very similarly to Zoom or Teams, it is still advantageous to familiarize yourself - as a session chair - with the dashboard beforehand. We invite you to go through the previous steps well before the conference. On Friday 13/9 a drop-in rehearsal will be scheduled for in-person chairs at 2pm (CET) and 5pm (CET). On Monday 16/9 we schedule a mandatory session for remote speakers between 3pm and 6pm (CET).
As a remote session chair, how do I chair via the technical dashboard?
There are a number of ways to get familiar with the technical dashboard.
Join the online rehearsal on Monday September 16 between 3pm and 6pm (CET), for which you will receive a separate placeholder invitation;
Join the actual remote session 30 minutes before the start of the session to make sure everything is functioning as it should;
What is the setup for in-person sessions?
A/V equipment will be set up in room before the presentation. Microphone, projector, screen, and podium will be provided.
We will keep 2 seats free at the front of the room. We invite you to sit there, close to the stage, right next to the q&a moderator.
Important technical recommendations
We advise you to access the moderator dashboard in Chrome or Microsoft Edge browsers. To avoid distractions, we advise closing other applications and turning off your notifications. Please also make sure to use the same computer and internet connection before and during the conference as different settings can change your experience.
Guidelines and recommendations for in-person session chairs
Be on time - 15 minutes prior to the start
We urge you to be in the room at least 15 minutes prior to the beginning of the session.
Bring your laptop
One laptop will be Since the majority of the questions will come in via the conference app, you need access to the speaker dashboard. Bring your laptop and log on prior to the session.
Connect with the speakers
Check-in with the session speakers before the session begins. Validate your introduction(s), and make sure how the speakers like to handle the questions (during the presentation or at the end).
Things to remember during your introduction
For your introduction of the speakers, you can fall back on their biography in Floq, which they provided during the registration process. Please also mention the ‘upvote’ functionality in Floq, that allows delegates to support someone else's question.
Keep an eye on the clock
Support the speaker in starting on time and staying on schedule.
Use the microphone
If you need or want to intervene: speak into the microphone.
Repeat questions
Repeat the question out loud when you submit a question to the speaker.
Guidelines and recommendations for remote session chairs
Be on time - 30 minutes prior to the start
We urge you to be in the virtual room at least 30 minutes prior to the beginning of the session.
Connect with the speakers
Check-in with the session speakers before the session begins. Validate your introduction(s), and make sure how the speakers like to handle the questions (during the presentation or at the end).
Activate your camera
Since you will be introducing a session and present the speakers, please activate your camera when you join the session.
Direct the session
Keep an eye on the clock, enable and disable the speakers (including yourself) based on the planning that has been made. Support them in starting on time and staying on schedule.
Repeat questions
Repeat the question when you submit a question to the speaker.
Floq helpdesk
Finally, we have also set up a Floq help desk via Slack. Look for the #helpdesk channel to share any question you might have, previous and during the conference!
