Skip to main content
SearchLoginLogin or Signup

Guidelines for Presenters of Papers & Panels

Published onJul 15, 2024
Guidelines for Presenters of Papers & Panels
·

When presenting in the Concert Hall, Kraakhuis or Anatomical Theater, the AV team will control the visuals on screen to ensure smooth operations in the room and optimum experience for the online participants. As a presenter, you won’t have control over the computer and you won’t have access to internet, you’ll have a simple device to click next (or go back slide by slide).

Therefore, you should check in with the Slides Preview Room, preferably the day before, and at least 2 breaks before your scheduled presentation and make sure they have the latest version.

To be clear: in the Concert Hall, Kraakhuis or Anatomical Theater, you cannot present from your own laptop!

Preparing your presentation

  • FORMAT

    only valid PPT or PPTX files will be accepted

  • ASPECT RATIO

    must be 16:9

    Consult Microsoft Help if you need to change it

  • FONTS

    • embed all custom fonts in the PPT or PPTX file

    • and copy the font files in a folder for backup

    Consult Microsoft’s advice on embedded fonts when in doubt

  • VIDEO’S

    • embed all your video’s in the PPT or PPTX file

    • and save the videos in a folder for backup

    Please download any Youtube or other online video’s you want to show as the presentation laptop will not be connected to the internet.
    Also, there won’t be a mouse to click on or scroll in the videos, only a remote with a forward and a backward button, therefore make sure the video starts in the click sequence.

    Mute the audio of the video (if not needed).

    Consult Microsoft Help for screenshots and step-by-step guidance.

  • CREDITS

    make it clear who the authors are and include contact details for further inquiries about your work

Sharing your presentation

All presentations and related materials can be shared via any platform of your choice, but the conference offers a curated collection at Zenodo for future reference:

https://zenodo.org/uploads/new?community=ipres2024materials

By setting an embargo date, you can share a version of the presentation with the conference team, without releasing it publicly.

Deadline

Present yourself at the Slides Preview Room (near the Registration Desk) at least 2 breaks before you have to present. Please bring the final presentation on a USB stick if it’s not available on Zenodo.

The AV team will dry-run the presentation together with you and check the technical properties of the files.

Beware it can be busy at times, please come well in time, so we can offer you the best help if needed.

  • FILE NAME

    To save time previewing, you’re invited to rename the folder with your presentation files according to this example…

    If you are the speaker for the 18th of September at 11h15 in room ‘Kraakhuis’ and it’s the initial version:

    KRAAKHUIS 20240918 1115 LASTNAME FIRSTNAME V1

Comments
0
comment
No comments here
Why not start the discussion?