When presenting in the Concert Hall, Kraakhuis or Anatomical Theater, the AV team will control the visuals on screen to ensure smooth operations in the room and optimum experience for the online participants. As a presenter, you won’t have control over the computer and you won’t have access to internet, you’ll have a simple device to click next (or go back slide by slide).
Therefore, you should check in with the Slides Preview Room, preferably the day before, and at least 2 breaks before your scheduled presentation and make sure they have the latest version.
To be clear: in the Concert Hall, Kraakhuis or Anatomical Theater, you cannot present from your own laptop!
FORMAT
only valid PPT or PPTX files will be accepted
ASPECT RATIO
must be 16:9
Consult Microsoft Help if you need to change it
FONTS
embed all custom fonts in the PPT or PPTX file
and copy the font files in a folder for backup
Consult Microsoft’s advice on embedded fonts when in doubt
VIDEO’S
embed all your video’s in the PPT or PPTX file
and save the videos in a folder for backup
Please download any Youtube or other online video’s you want to show as the presentation laptop will not be connected to the internet.
Also, there won’t be a mouse to click on or scroll in the videos, only a remote with a forward and a backward button, therefore make sure the video starts in the click sequence.
Mute the audio of the video (if not needed).
Consult Microsoft Help for screenshots and step-by-step guidance.
CREDITS
make it clear who the authors are and include contact details for further inquiries about your work
All presentations and related materials can be shared via any platform of your choice, but the conference offers a curated collection at Zenodo for future reference:
https://zenodo.org/uploads/new?community=ipres2024materials
By setting an embargo date, you can share a version of the presentation with the conference team, without releasing it publicly.
Present yourself at the Slides Preview Room (near the Registration Desk) at least 2 breaks before you have to present. Please bring the final presentation on a USB stick if it’s not available on Zenodo.
The AV team will dry-run the presentation together with you and check the technical properties of the files.
Beware it can be busy at times, please come well in time, so we can offer you the best help if needed.
FILE NAME
To save time previewing, you’re invited to rename the folder with your presentation files according to this example…
If you are the speaker for the 18th of September at 11h15 in room ‘Kraakhuis’ and it’s the initial version:
KRAAKHUIS 20240918 1115 LASTNAME FIRSTNAME V1