Welcome to the iPRES Poster Tours! Picture yourself in a vibrant gallery, where each artwork tells a different story about the world of digital preservation. Our poster tours are your chance to explore these stories, guided by experts who bring them to life through a curated selection of themes.
Each of our five tours is a unique experience, led by a diverse group of seasoned professionals who have a deep understanding of the field. These guides have handpicked posters that speak to specific themes, whether it’s about keeping it FAIR, democratizing digital preservation or the accessibility of born-digital archives. They’ll offer insights that connect these posters to broader conversations, making them accessible and engaging for both veterans and newcomers alike.
Join us for a tour, and dive into a thematic exploration where each poster is not just a display, but a gateway to deeper understanding and lively discussion. Whether you’re looking to expand your knowledge or discover something entirely new, our poster tours are the perfect opportunity to engage with the ideas shaping our field today.
Tours
A Trustworthy FAIRy Tour
Time
15:30-16:00
Tour guide
Jeffrey van der Hoeven
About the tour guide
Jeffrey van der Hoeven is head of the Digital Preservation department at the National Library of the Netherlands (KBNL). In this role he is responsible for
defining the policies, strategies and organisational implementation of digital preservation at the library, with the goal to keep the digital collections accessible to current users and generations to come. Jeffrey is also board member at the Open Preservation Foundation (OPF) and steering committee member at the International Internet Preservation Consortium (IIPC). In previous roles, he has been involved in various national and international preservation projects such as the European projects PLANETS, KEEP, PARSE.insight and APARSEN.
What is the tour about?
In this tour you will visit posters demonstrating how to make your digital repository trustworthy and your data FAIR. One is of the only US organization with ISO 16363 and CoreTrustSeal certifications. Another is a sustainable energy research centre that used the DPC’s Rapid Assessment Model and FAIR-IMPACT support for sustainable accessibility of their collection. The third shows how Flemish universities collaborate to achieve a trustworthy and FAIR-aligned long-term preservation solution. At the end of this tour, the guide will tip you extra related posters to visit. You've never been on a more trustworthy FAIRy tour.
Let’s go online: handling the challenges of web preservation
Time
15:30-16:00
Tour guide
Katrien Weyns
About the tour guide
Katrien Weyns is Head of the heritage library and digital heritage at KADOC-KU Leuven, as an expert in digital archiving, she guided several small and
large private organisations in their on-site digital document management and the transfer of archives to KADOC. She develops workflows for description, ingest and preservation of all kinds of born-digital materials. In 2019, she became responsible for the heritage library, which contains digital collections in addition to paper ‘grey literature’ about the interaction between religion, culture and society in Belgium. Since 2021, she has been collecting and sharing knowledge and skills on social media archiving together with colleagues in Flanders.
What is the tour about?
The online web is an ever-growing and relevant resource for different types of researchers. But even in this digital age preserving the web can be a challenging task because of the lack of access to data or the vast amount of data to handle. Several initiatives are tackling the challenge in collaboration. Flemish and Dutch heritage institutions, including KADOC, launched a community of practice to share knowledge and activate social media archiving in the Low Countries. This tour will guide you trough other examples of web archiving projects that seek collaboration within or outside the archiving organisation. But we start by asking why you should start web archiving.
Democratizing Digital Preservation
Time
16:00-16:30
Tour guide
Kate Murray
About the tour guide
Kate Murray is a Digital Projects Coordinator at the Library of Congress where she leads the Federal Agencies Digital Guidelines Initiative (FADGI) Audio-Visual Working Group and the Sustainability of Digital Formats website. Kate is a member of AMIA, IASA (technical committee member), SMPTE, and several ISO committees. Professional recognitions include: JTS Award (2019) for outstanding contributions to the technology of the audiovisual archiving field, NDSA Excellence Award for Individuals (2021) for making a significant contribution to the digital preservation community through advances in theory or practice, and finalist for the DPC 20th Anniversary Award (2022). She is also the Vice Chair of the Digital Preservation Coalition Executive Board (2022-current).
What is the tour about?
Digital preservation is a continuum of tasks and perspectives. There’s no need to wait for the ideal workflow or time or funding because they may never materialize. Do what you can now for the most impact, even if it’s not perfect. This includes assessing and improving skills to use over time, considering impacts of legacy workflows and evaluating creative outreach to increase awareness. This tour will look at how three projects and institutions bring digital preservation into real world situations and work with what they have.
Digital preservation at the gnarly edge. The old, the new and the ever changing
Time
16:00-16:30
Tour guide
Paul Stokes
About the tour guide
Paul Stokes has had a varied career in both the commercial sector and academia (and all points in-between). At present he leads on preservation for Jisc (and is currently referred to as a "Subject Matter expert – Digital Preservation"). He is a director of the Digital Preservation Coalition (DPC) and a director of the Open Preservation Foundation (OPF). He's been passionate about repositories, preservation and all things green for many decades and currently also has a number of bees in his bonnet regarding costs, value, sustainability, trust, carbon costs, storage… and gnarly digital preservation edge cases.
What is the tour about?
Digital preservation has been around for a while now. We as a community are (relatively) au fait with the processes and systems that enable us to preserve / keep usable what might be referred to as “standard” digital objects— documents, PDFs, spreadsheets, images, video, audio, and so on. Our processes aren’t perfect, but we are at least familiar with the problems that arise when curating, preserving and disseminating these digital objects and potential (partial?) solutions to those problems.
However…
The really interesting and gnarly problems arise when looking at the non-standard digital objects and/or the rapidly evolving digital objects. Keeping these things usable is difficult. I will be looking at how/why/where these gnarly edge cases have arisen, surfacing the problems encountered (as well as touching on why they’re difficult to tackle) and how they’re being dealt with by a range of iPRES poster contributors.
Tales from the Engine Room
Time
16:30-17:00
Tour guide
Micky Lindlar
About the tour guide
Micky Lindlar leads the Digital Preservation team at TIB Leibniz Information
Centre for Science and Technology, located in Hannover, Germany. An iPRES regular since 2010, Micky values the conference series for both, the wealth of knowledge and research shared in the official program as well as for the adventures-in-file-format-land and stories-of-things-gone-wrong shared during breaks and in social program conversations.
What is the tour about?
The engine room is where it all happens – we’re knee-deep in XML and json structures, have grease on our hands from wrangling problematic files and are wondering if we’re still steering into the cloud … all while keeping an eye on the monitors to ensure that all systems are still running smoothly. While the bridge with its policies, strategies and network overviews is a shiny a pretty place, the engine room is the place where things get real. This tour will highlight some of the more technical posters. What tools are digital preservationists around the world using or even developing? How are they dealing with new challenges such as changing technologies? We will visit three different engine rooms - that of a university, of a library and of an archive – and learn about work being done there.
How accessible can we make digital born archives?
Time
16:30-17:00
Tour guide
Sarah Eloy
About the tour guide
Sarah Eloy is the Digital Collections Conservator at Ghent University Library,
where she serves as a key connector between various teams. Her role involves coordinating the end-to-end process of managing the digital Special Collections and Archives, from intake and careful digitization to preservation and online presentation via IIIF. Working closely with different departments, Sarah bridges gaps between various areas of expertise.
With a deep-rooted passion for history and cultural heritage, Sarah began her career as a historian in Ghent's museums. Her experience expanded as a Project Manager at meemoo, the Flemish Institute for Archives, where she coordinated digitization flows. Sarah’s work connects the past and future, ensuring that digital collections are not only preserved but also made accessible and reusable for research and a global audience.
What is the tour about?
This tour focuses on the acquisition of recent digital born archives and its subsequent dissemination towards research communities. This domain harbors questions regarding accessibility and legal rights, considerations during the intake, pre-ingest and ingest phases striking a balance between long term preservation and accessibility and the organization of day-to-day operations. As a University Library with a rich Special Collection & Archives department, ever more (complex) digital archives and datasets are entrusted to our care, confronting us with a challenging reality. This tour presents the perspectives and insights of three other institutions that have tackled some of these questions in recent years.
Practical information
Session
The tours will be taking place on Tuesday September 17th, during the final session of the day (15:30-17:00). Every half hour, two tours will start. In the program you can find where the tour is starting from.
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