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iPRES2024 Bursaries for Travel & Registration

Deadline, eligibility, level of support, jury and evaluation criteria

Published onJun 11, 2024
iPRES2024 Bursaries for Travel & Registration

iPRES 2024 is delighted to offer a limited number of registration fee waivers and travel bursaries to support individuals who would otherwise be unable to attend the conference due to financial constraints. These opportunities will enable members of the digital preservation community from a diverse global constituency to participate in the iPRES 2024 conference, involving new participants in the application of digital preservation, and expanding the cultural diversity of the iPRES community.

All sections of the application form should be completed and submitted via Indico by the deadline of July 7, 2024 at noon (CEST).

Applications for funding are welcomed from students, early career professionals, and educators who are members of historically under-represented and marginalised communities and/or residents of under-represented countries and/or from low- and middle-income countries.

Foremost, let’s thank all the individual donors and the smaller and larger organisations who pay into this mutual fund, where applicants only need to complete one application form.

The applications will be evaluated and ranked by a volunteer jury:

  • Eliane Blumer (Switzerland)

  • Lisa Griffith (Ireland)

  • Jan Hutar (New Zealand)

  • Gladys Kemboi (USA)

  • Maureen Kenga (Kenya)

  • Quincy Oeyen (Belgium)


iPRES 2024 travel bursaries are open to:

  • Graduate or undergraduate students seeking degrees in or considering a career related to libraries, archives, museums, cultural heritage, or digital humanities

  • Early career professionals working in digital preservation (less than 5 years of experience in the field)

  • Residents of under-represented countries and/or from low- and middle-income countries as defined by World Bank

  • Members of an Indigenous, historically under-represented, or marginalised community. This includes community archive, library or museum groups.

Please note that only one application can be made per organization and if you are part of an organization, therefore you need to get approval from a supervisor or manager.

Level of support

iPRES 2024 travel bursaries fund is open to different levels of support. The application form will encourage applicants to select the right level of support needed:

  • on-site attendees

    • partial or full waiver of registration fee

    • amount for lodging in Ghent

    • amount for travel costs

  • online attendees

    • partial or full waiver of registration fee

  • attendees of only the pre-conference workshop day (Monday)

    • partial or full waiver of registration fee

Practical requirements for on-site attendees:

  • The applicant must comply with all travel regulations and if a visa for Belgium is required, applicants must apply for it separately.

  • The applicant must be able to fund all other costs above the amount granted, as many kinds of travel and subsistence expenses are involved in attending the iPRES conference on-site, some not covered by the bursary.

Evaluation criteria

iPRES 2024 Travel Bursaries will be evaluated on a number of criteria:

Under-represented community, country or region

1 pt possible

New opportunity or first-time participant

1 pt possible

Completeness and clarity of the application

1 pt possible

Applicant’s resume or CV

1 pt possible

Contribution to the conference program

2 pts possible

Financial need

2 pts possible

How applicant’s work would benefit from connection to the iPRES community

2 pts possible

What applicant hopes to achieve at the iPRES Conference

3 pts possible

Every application will be reviewed by at least 3 jury members and an overall score will be assigned to rank all the applicants.

The available funds for bursaries will be assigned according to the ranking.

The first decisions will be communicated to applicants before July 11, 2024 at noon. If more funding becomes available, a second round of assignments will be made before August 9th, 2024 at noon.

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